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Certified translation › Birth certificate

Birth certificate translation for the German Standesamt.

Birth certificate translation for a German Standesamt starts at €59 per document, done by a sworn, court-authorised German translator. In Germany and Austria the Standesamt (or MA 35 in Vienna) accepts it on the signed certification statement; for a Swiss Zivilstandsamt, notarisation of the signature is added where the canton requires it. A multilingual extract under EU Convention 2016/1191 can sometimes replace the translation — this guide shows when. Fixed price includes certification and shipping.

Get a fixed pricePrices Germany +49 30 2023 5227 0 Austria +43 1 3050 647 Switzerland +41 44 586 82 97

Standesamt-ready · Section 142 (3) ZPO · court-authorised translators · DIN EN ISO 17100

DIN EN ISO 17100registered · Reg. 7U517
Court-authorisedSection 142 (3) ZPO
Price up frontbinding fixed price
ConfidentialGDPR-compliant · NDA on request

Short & clear

When a Standesamt requires a certified translation — and when Regulation (EU) 2016/1191 spares one.

Reviewed by specialists · termbase editorial team

A foreign birth certificate needs a certified (or, in Switzerland, notarised) translation whenever a registry office has to rely on it — for a marriage, to register a newborn, for a residence permit or family reunion, or for naturalisation. Germany, Austria and Switzerland each recognise a different kind of certification and a different competent authority — see the comparison below before you order.

There is one important exception. If your birth was registered in another EU state, you can often ask for a multilingual standard form under Regulation (EU) 2016/1191 — designed to be accepted without a translation or apostille. Where those are not available, a certified translation is the reliable route. This guide explains which applies to you.

Step by step

Four steps from a foreign civil-status record to a file the Standesamt accepts.

The Standesamt is exacting about civil-status documents. These four steps are what turn a foreign birth certificate into one it can file.

1 · Obtain the full extract, not the abbreviated card

Obtain a current, full birth certificate — not an abbreviated card. For EU births, ask whether an international/multilingual extract is available first.

2 · Apostille or legalisation, issued in the country of origin

For non-EU documents the Standesamt may require an apostille or legalisation, issued by the authority in the country of origin — not by the translator.

3 · A court-authorised translator renders it into German

A court-authorised translator renders the certificate into German, transliterates names to match your passport, and adds the certification note and stamp.

4 · Hand in the original and the certified translation

You hand in the original (with apostille if needed) and the certified translation. You receive an advance PDF and the stamped hard copy by post.

Germany · Austria · Switzerland

Standesamt or Zivilstandsamt: which translator certifies, under which legal basis.

The document is the same; the competent authority, the certifying translator and the legal basis are not.

Birth certificate translation — competent authority, certification and the multilingual-extract exception, Germany vs Austria vs Switzerland
 GermanyAustriaSwitzerland
Competent authorityStandesamt (registry office); Ausländerbehörde; naturalisation officeStandesamt; Niederlassungsbehörde or, in Vienna, MA 35; citizenship authorityZivilstandsamt; cantonal Migrationsamt; naturalisation office
Certified byCourt-authorised translator (ermächtigter Übersetzer), certification note & stampCourt-sworn translator (allgemein beeideter und gerichtlich zertifizierter Dolmetscher), round court seal (Rundsiegel)A translator signs to certify accuracy; a Swiss notary then certifies that signature — no state-sworn system
Legal basis§ 142 (3) ZPO§ 190 (1) AußStrG, entered in the register at a Landesgericht under § 14 SDGCantonal notarial law
International / multilingual extractNot available for a birth certificate from your origin — see the standard route aboveNot available for a birth certificate from your origin — see the standard route aboveSwitzerland is outside the EU, so the EU 2016/1191 route does not apply

Ask the receiving Standesamt / Zivilstandsamt which form it will accept before you order a translation — if your country issues the multilingual extract, you may not need one at all.

International multilingual extract or certified translation — which does your registry office accept?

An international (multilingual) birth certificate issued under the EU 2016/1191 standard form is printed in several languages and is often accepted by a German Standesamt without a separate translation. It is only available for births registered in countries that issue it. If your country does not, or the document is not the multilingual form, a certified translation is required. When in doubt, ask your Standesamt which it will accept.

Documents you must translate

What else the Standesamt asks for: parents' marriage certificate, paternity, passport, apostille.

A birth certificate rarely moves alone. Depending on the purpose, the Standesamt or immigration office asks for supporting documents too — each foreign-language item needing a certified German translation, linked to the page that handles it.

Birth certificate and supporting documents for German authorities and where each is handled
DocumentNeeded forHandled by
Birth certificate (full extract)Marriage, newborn registration, residence, naturalisationCertified translation
International / multilingual extractNot available — Australia, Canada, Ireland, the UK and the US do not issue oneOften no translation needed — we advise
Parents' marriage certificateParentage and name for a child's registrationCertified translation
Certificate of no impedimentMarriage at a German registry officeCertified translation
Acknowledgement of paternity / custodyRegistering a child, name determinationLegal translation
Apostille on the certificateAuthentication for non-EU documentsCertified translation of the apostille
Passport / national IDReference spelling of namesCertified translation

Apostille & EU 2016/1191

Authentication before translation: apostille, the EU 2016/1191 form, or legalisation.

Reviewed by specialists · termbase editorial team

It depends on where the birth was registered. Within the EU, Regulation (EU) 2016/1191 abolishes the apostille for birth certificates between member states and provides a multilingual standard form that can remove the need for a translation. These are the simplest routes when they are available.

Outside those systems, a Hague-country birth certificate is authenticated with an apostille, issued only by the competent authority in the country of origin — under the Apostille Convention, never by a translation agency. termbase does not issue apostilles. For non-Hague countries, full legalisation via the German mission applies. In each of these cases the German-language document — certificate plus apostille — is what we translate. Your registry office confirms which route it accepts.

Languages & origin countries

Which languages a birth record arrives in — and the translators assigned to them.

Birth certificates are the single most-translated civil-status document at a German Standesamt, and they arrive from every continent. termbase assigns a native-speaker, court-authorised translator with correct name transliteration for each — and German ⇄ English besides.

Middle East: Arabic, Persian, Turkish, Kurdish

  • Arabic
  • Persian / Dari
  • Turkish
  • Kurdish

Eastern Europe: Ukrainian, Russian, Polish, Romanian

  • Ukrainian
  • Russian
  • Polish
  • Romanian

Asia: Hindi, Chinese, Vietnamese, Thai

  • Hindi
  • Chinese
  • Vietnamese
  • Thai

Africa and the Balkans: Amharic, Somali, Serbian — plus English

Common pitfalls

Five reasons a civil-status record comes back from the counter.

Registry offices are among the strictest authorities on civil-status documents. These are the recurring reasons a foreign birth certificate is refused — and how a certified, court-authorised translation avoids them.

Birth certificate translation pitfalls and how they are avoided
PitfallWhy it goes wrongHow termbase solves it
Name transliterated by sound, not by ruleA name in Arabic, Cyrillic or another script is guessed phonetically, so it differs from the passport and the Standesamt queries it.Names are transliterated by the applicable rules (ISO / passport scheme) and matched exactly to your ID.
Abbreviated card instead of full extractA short birth card lacks the parentage and registration details the registry office requires.We advise which full extract to obtain and translate the complete document, not a summary card.
Multilingual form was available but not usedA translation is ordered where an EU 2016/1191 form would have been accepted directly — extra cost and delay.We check first whether an international/multilingual extract exists for your country and can spare a translation.
Apostille missing or untranslatedThe certificate is translated but the required apostille is absent, or present but left in the original language.We flag the authentication route in advance and translate the apostille once it is added.
Place names and dates not localisedForeign place names, calendar systems or date formats are copied literally, creating ambiguity in the German record.Places, calendars and dates are rendered into the forms a German registry office expects, with the original noted.

Two questions to settle before you order anything

First: does my country issue an international or multilingual birth certificate that my Standesamt will accept without a translation? Second: does the office want the certificate authenticated (apostille/legalisation)? The answers decide whether you need a translation at all — and in what form.

A birth certificate has to survive the registry office — the strictest reader it will meet.

So: the full extract, a passport-matched name, and the authentication route settled first.

Quote & price

What a certified birth-certificate translation costs: a flat fee per document.

We review the certificate, the language and whether an international extract could spare a translation, then name a binding fixed price. A birth certificate is usually a flat fee per document; longer texts are per standard line — certification, an advance PDF and postal delivery included.

Binding fixed price
from € 0.89 / standard linestandard certificates at a flat fee per document
Price up front · no unannounced extra costs
Certified translation by a court-authorised translator✓included
Certification note, stamp and signature (recognised nationwide)✓included
Passport-matched spelling of names✓included
Advance PDF & postal delivery of the hard copy✓included
Quality management & final check✓included

Standard civil-status certificates are usually a flat fee per document; longer documents are priced per standard line (55 characters incl. spaces), from € 0.89. We name the exact amount after a brief review. How the price is made up →

Request a quote

Sources & legal basis

Primary sources: PStG § 59, Section 142 (3) ZPO, EU 2016/1191, Apostille Convention.

Every legal and procedural claim on this page is tied to a primary, verifiable source — German law in its official English translation, the responsible federal authorities and the relevant EU/Hague instruments. Acceptance of any individual document is always decided by the receiving authority.

FAQ

What people ask before sending a birth record for translation.

Do I need a certified translation of my foreign birth certificate?

Yes, whenever a German authority relies on it — a registry office for a marriage or to register a child, the immigration authority for a residence permit or family reunion, or the naturalisation office. It must be produced by a court-authorised translator. The exception is an international/multilingual extract the authority accepts without a translation.

What is an international birth certificate, and does it replace a translation?

An international (multilingual) birth certificate is issued under the EU 2016/1191 standard form, printed in several languages. A German registry office often accepts it without a separate translation. It is only available for births registered in countries that issue it; where it is not, a certified translation is required.

Does a birth certificate need an apostille for a German registry office?

For non-EU documents, often yes. An apostille is issued only by the competent authority in the country of origin — termbase does not issue apostilles. Within the EU, Regulation (EU) 2016/1191 abolishes the apostille for birth certificates. For non-Hague countries, legalisation applies. Ask your registry office.

How is my name transliterated in the certified translation?

Names in a non-Latin script are transliterated by the applicable rules (ISO or passport scheme) and matched exactly to your passport spelling, so the German document is consistent with your ID and is not queried by the registry office.

Do you translate the apostille, seals and registrar's notes as well?

Yes. The whole document is rendered — apostille, stamps, seals and any registrar's notes — or described where they cannot be reproduced, so the registry office can rely on the complete certificate.

How much does a birth certificate translation cost?

A birth certificate is usually a flat fee per document; longer or unusual documents are per standard line of 55 characters, from € 0.89. After a brief review we name a binding fixed price with no unannounced extras; the certified PDF and postal hard copy are included. How the price is made up →
I sent the birth certificate I had, which was the abridged one. termbase came back the same day: the registry office needs the unabridged version, because mine does not name my parents. The waiting was at Home Affairs, not at DIRCO — worth knowing before you book the appointment.
★★★★★

Thandiwe Mokoena · HR officer, Johannesburg (South Africa) · birth certificate → Standesamt

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